Philanthropy & Development Coordinator

Under the direction and guidance of the Philanthropy Director and COO, the Philanthropy and Development Coordinator will represent the YMCA professionally and in a manner in accordance with the mission and goals of the YMCA.  This position is responsible for providing high level administrative functions for the Philanthropy and Development Departments and maintaining accurate data entry and communication for Philanthropy and Development. Confidentiality and attention to detail is of the utmost importance.

Department: Administration

Status: Full Time, Non-Exempt

Pay Rate: $18-$20 an hour

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you. To thrive in this role you must have a strong sense of compassion and understanding, and an interest in working directly with youth, and the ability to communicate effectively with children, education teams, and colleagues.

• Two or more years administrative experience.
• Experience with data entry. Daxko experience highly preferred.
• Proven organizational, critical thinking and administrative skills with keen attention to detail and strong time-management.
• Strong interpersonal and customer service skills.
• Strong data management and analysis skills.
• Emotional maturity to handle significant items of a confidential nature.
• Desire to learn, grow, and contribute to creative solutions
• Strong attention to detail to ensure accuracy
• Strong proficiency in technology including: Outlook, Excel, PowerPoint, and Word
• Analytical and problem solving skills
• Excellent organizational skills to manage multiple projects simultaneously and meet deadlines.
• Strong communication skills, verbal, and written.

• Responsible for data entry of pledges for philanthropic campaigns both in-house and online
• Send out weekly payment receipts and monthly invoices and pledge reminders
• Organize stewardship efforts lead by the subcommittee
• Assist with backend logistics of special events
• Assist with grant reporting and tracking
• Create weekly reports to track progress on philanthropic efforts for grants and annual campaign
• Send out weekly thank you letters for Annual Campaign, Special Events, and Grants
• Manage staff donations via payroll system
• Provide administrative assistance and manage projects as assigned by the COO & Philanthropy Director.
• Complete yearend tax letters for individual and organization donors

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.
• The employee frequently is required to sit and reach, and must be able to move around the work environment.
• The employee must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
• The noise level in the work environment is usually moderate.

This position has a primary impact on the overall delivery of the administrative functions for the Association. Properly maintained data files and records expedite annual compliance audit and investigations as well as communications with our members, staff and donors. The effect on the end result of this position contributes to the overall success and engagement of our employees and donors of the Merrimack Valley YMCA.

To apply for any of these positions please download the employment application OR email a cover letter and your resume to employment@mvymca.org. You may also fax your cover letter and resume to 978-681-1126, with attention to: Human Resources Department.

The Merrimack Valley Y appreciates our staff and provides a strong competitive salary and comprehensive benefits plan including quality health and dental insurance, vision, long & short term disability, 12% Retirement paid by Y once eligibility is met, free family membership and generous time off and EAP.  We are an equal opportunity employer – For All.